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Birth Registration
Indonesia
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Indonesia
Birth Registration
Procedure
Procedure
Place
Where must births be reported?
Place of residence of informant
Recommended Practice based on International Guidelines
The civil registration law should clearly state the place where births must be reported. Reporting in the place of occurrence usually makes the registration process faster and easier for the informant. The determination of the place of usual residence may be in fact complicated for some people who have more than one residence or often move. In addition, reporting at place of occurrence facilitates declaration or notification by a health facility. Countries with electronic systems for civil registration may allow more flexibility and allow reporting from anywhere the civil registration system can be accessed.
Article 3 of Law 23/2006 requires residents to report births to the Disdukcapil (registration office) or the Disdukcapil Technical Implementation Unit (UPT) where they reside.
Law Source
Where should a birth that occurred in a transit vehicle be reported?
N/A
Recommended Practice based on International Guidelines
A birth taking place in a ship, aircraft, train or car in transit can create uncertainty with respect to the place of occurrence for the purposes of registration. This can be particularly complicated for vehicles travelling internationally. The legislation should address these questions and state the presumption for “place of birth” for births that occur in or on moving vehicles, both domestically and internationally. In accordance with international law, these provisions must not result in rendering a child stateless. For ships and airplanes, the captain or pilot is usually the informant.
What are the reporting periods for birth registration specified in law?
60 days
Recommended Practice based on International Guidelines
A clear deadline for reporting a birth, especially a short one, reduces the risk of misreporting or underreporting. The deadline is typically between 14 and 30 days. A late birth registration occurs when a birth is reported after the legally specified time period, but within a grace period, usually one year after the vital event. Delayed birth registration is the registration that occurs after the grace period has expired. Delayed birth registration may occur many years after the event, and should always be allowed.
On-time birth registration is free of charge. The law does not explicitly state this, but it does allow for a fee for late registration. By implication, on-time registration is free.
Law Source
Are there any fees or fine for late or delayed birth registration?
No
Recommended Practice based on International Guidelines
Fees are not effective in preventing late or delayed registration and may act as a disincentive for registration. If fees are charged for delayed or late registration, policymakers should consider having a fee-waiver process for those for whom fees are a hardship.
Law 23/2006, Art. 90, states that residents will be subject to a fine if they exceed the time period for reporting a birth. Presidential Regulation 96/2018, Art 73(2), requires civil registration officers to give verbal and written warnings first and impose fines in accordance with the population's ability.
Law Source
Evidence
What evidence is required for birth registration?
Birth confirmation letter, marriage certificate or other proof of marriage, family book and electronic national ID card
Recommended Practice based on International Guidelines
Proof of evidence should not be burdensome enough to discourage registration. Documentary evidence is always preferred, but if this is not available, testimony or affidavits of witnesses may be substituted. Regulations should allow for alternative evidence if the mother or father does not possess such documentation.
Presidential Regulation 96/2018, Art. 33 requires citizens to submit: 1) a birth confirmation letter, 2) marriage certificate/book or other proof of marriage, 3) the family book, and 4) the e-KTP (electronic national ID card). A foreigner must submit: 1) a birth confirmation letter, 2) travel documents, and 3) e-KTP or a permanent residence permit card or a limited stay permit card or a visit visa. Permendagri 108/2019, Art 96(1), allows a civil registrar to record a birth reported by a foreigner without immigration documentation.
Are there additional or alternative documents required for late or delayed birth registration?
No
Recommended Practice based on International Guidelines
If the birth took place in a health facility or with an attendant, the provision of a notification of birth should be sufficient. If, however, the birth took place outside a health facility and without an attendant, the law may require additional evidence such as a witness statement
What is the minimum information required for birth registration?
Minimum information is in accordance with UN guidance and registrar does not have discretion to register birth without all information.
Recommended Practice based on International Guidelines
The information required for legal purposes is minimal, and usually consists of: given name; surname; date of birth; birthplace; sex; and names of both the parents. It is preferable that information on both parents is provided but resigration should not be denied if the mother cannot or will not name the father. Inability to provide Registrars should be authorized to complete registration with the available information to strive for universal registration. Failure to provide statistical data elements in notification of birth form, like weight of child born at home, should also not prevent birth registration.
Form F-1.01 requires basic information, including name, date of birth, place of birth, sex and name of parent(s). Some indigenous communities do not name children until a certain age. This can prevent the birth of the child being registered. There are no special accomodations for these communities.
Can amendments be made by the registrar to correct minor errors or add omitted information, and are they free of charge?
Minor corrections are free of charge. Correction of omitted information or that are different from supporting documents must be made by a court of law.
Recommended Practice based on International Guidelines
The civil registration agency should have authority to correct errors such as obvious spelling, date or typographical errors. The late addition of a baby name within the time frame for late naming or adding uncontested paternity information should also be permitted. Providing the registration agency with authority to make these types of amendments relieves the applicant of having to spend time and money applying to courts. No fee should be charged for minor clerical errors or adding omitted information
Corrections of "editorial errors" (defined as an error in writing a letter or number) can be made by local civil registrars. Other types of errors - such as data discrepancies between supporting documents and the registration record - must be made by courts.
