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This country’s legal measures were reviewed by our legal staff in consultation with in-country lawyers and/or CRVS legal experts. All efforts were made to ensure the accuracy of the legal analysis, however, if you consider there to be any discrepancies or if there have been changes in the law of the country since our staff last updated the legal analysis, we welcome any additional information or insights. Please contact us via this form.
Civil Registration System
Indonesia
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Indonesia
Civil Registration System
Civil Registration Offices and Officers
Civil Registration Offices and Officers
Location of Primary Civil Registration offices
At what level of civil division are primary registration offices located?
District or Municipality
Recommended Practice based on International Guidelines
To ensure that civil registration services are accessible to public, it is advisable that a primary registration office be maintained in locations that correspond to minor civil divisions of the country (such as municipalities, towns or districts). The jurisdictional boundaries of primary offices can be adjusted on the basis of population size, resource availability, accessibility, literacy rate and simplicity of registration. If civil registration services are available online (and the entire population has access to internet), the location of physical offices becomes less important.
The Law on Population Administration requires each district or municipality to establish and maintain a civil registration office (known as a disdukcapil). The law allows for establishment of sub-district offices. However, sub-district offices are not always available, as their establishment depends on the decision of the Regent/Mayor, taking into account the specific needs and budgetary capacity of the district or municipality.
Law Source
Secondary Civil Registration Offices
Does the law establish or authorize the establishment of secondary civil registration offices under the jurisdiction of the primary civil registration office?
Authorized by the law
Recommended Practice based on International Guidelines
Establishing secondary civil registration offices as sub-units of primary registration offices at locations with high occurrence of vital events, such as in hospitals or other health facilities, is a key contributor to facilitating higher rates of registration.
In some countries the law estalishes the secondary registration offices at health facilities rather than providing authority to establish them.
The law establishing secondary registration offices or providing a power to establish them should include the process of appointing a responsible registrar, and clearly define boundaries for the registration area.
The Law on Population Administration allows for establishment of sub-district offices. Government Regulation (PP) 40/2019, Article 27 prioritizes the establishment of sub-district offices in areas: a) with remote geographical conditions, difficult to reach by public transportation, and very limited access to public services; b) with high population density or mobility or exceeding the normal population density or mobility ratio in accordance with statutory provisions; and/or c) that require effective fulfillment of community service needs. However, sub-district offices are not always available, as their establishment depends on the decision of the Regent/Mayor, taking into account the specific needs and budgetary capacity of the District or Municipality.
Powers and Responsibilities of local civil registrars
Is the local civil registrar empowered by law to register vital events? If yes, do they have the power to issue certificates of registration?
Yes civil registrar empowered to register vital events and issue certificates
Recommended Practice based on International Guidelines
Legislation should clearly state the duties and powers of local registrars (the civil registrar responsible for the primary registration area), which include recording and registering vital events in compliance with registration laws, and issuing certificates or copies of vital records upon request.
The Registrar at the District level has the power to officially register vital events and to issue certificates.
Law Source
Does the law empower the local civil registrar to make minor corrections and add uncontested information to the civil registration record?
Yes
Recommended Practice based on International Guidelines
Legislation should authorize the local civil registrar to make minor corrections such as typographical errors in civil registration record, add uncontested information such as uncontested paternity information, and add ommitted information such as amending the name of child within a defined time period.
Does the law require the local civil registration office to transmit registration records to the national civil registration authority on a regular and timely basis?
Yes
Recommended Practice based on International Guidelines
The legislation should set time frames for transfer of information from the local register to the centralized register. The time frames may vary based on policymakers' discretion, depending on whether the system is computerized or non-computerized.
All 514 district/city registration offices in Indonesia are connected to the Population Administration Information System electronic database (SIAK). When data on a vital event are entered into SIAK they are automatically available at the national level.
Does the law provide the criteria or required qualifications for appointing, designating, or selecting local registrars?
Yes
Recommended Practice based on International Guidelines
It is important that the law provide clear requirements governing fitness and qualifications of local civil registrars. To prevent corruption, legislation and regulations should provide that registrars be full-time public service officials, with defined terms of employment and salary level.
Registrars are appointed by the Minster of Home Affairs upon recommendation of the Regent/Mayor of the District/City through the Governor of the Province (UU 224/2013, Art. 83A). Registrar must be qualified civil servants.
Law Source
Mobile civil registration
Does the law authorize the local civil registrar to use mobile registration to reach remote or rural areas?
Yes
Recommended Practice based on International Guidelines
For those areas of the country where the population density is too low to justify setting up a permanent registration unit or where the accessibility to an existing registration unit is limited by terrain or distance, consideration should be given to establishing a mobile (by land, sea or air) registration unit. Such a unit would travel to predetermined places according to a fixed and well publicized schedule and remain in each such place long enough to collect and record the required registration data for the vital events that will have occurred since its last visit.
Mobile Services for vulnerable groups is authorized under Presidential Regulations No. 96/2018, Article 29, and Ministry of Home Affairs Regulation No. 96/2019. However, central level funding for mobile services is no longer provided. Therefore, the availability of mobile services is limited.
