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Birth Registration
Cambodia
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Cambodia
Birth Registration
Procedure and Certificates
Procedure and Certificates
Place
Where must births be reported?
Place of occurrence or Place of residence of informant
Recommended Practice based on International Guidelines
Registration may be place of occurrence of place of residence. The civil registration law should clearly state the place where births must be reported. Reporting in the place of occurrence usually makes the registration process faster and easier for the informant. The determination of the place of usual residence may be in fact complicated for some people who have more than one residence or often move. In addition, reporting at place of occurrence facilitates declaration or notification by a health facility.
Countries with electronic systems for civil registration may allow more flexibility and allow reporting from anywhere the civil registration system can be accessed.
A birth may be registered at either the commune/sangkat civil registration office of the place of occurence of the birth or the place of residence of the informant.
What are the reporting periods for birth registration specified in law?
30 days/ 1 year / after 1 year
Recommended Practice based on International Guidelines
A clear deadline for reporting a birth, especially a short one, reduces the risk of misreporting or underreporting. The deadline is typically between 14 and 30 days.
A late birth registration occurs when a birth is reported after the legally specified time period, but within a grace period, usually one year after the vital event.
Delayed birth registration is the registration that occurs after the grace period has expired. Delayed birth registration may occur many years after the event, and may require additional evidence.
The informant must report a birth to the civil registrar within 30 days (this is on-time registration). The law allows for a one-year grace period within which to report a birth with no additional evidence required. After the one year grace period, additional evidence of birth may be required.
Are there any fees or fine for late or delayed birth registration?
No
Recommended Practice based on International Guidelines
Fees are not effective in preventing late or delayed registration and may act as a disincentive for registration. If fees are charged for delayed or late registration, policymakers should consider having a fee-waiver process for those for whom fees are a hardship. More effective results to increase registration rates are observed through educational programmes aimed at the public. Some countries have opted to impose a penalty for failure to register or, more precisely, refusal to register, rather than impose a fee for late registration.
What is the minimum information required for birth registration?
Minimum information is in accordance with UN guidance and registrar has no discretion to register birth without all required information
Recommended Practice based on International Guidelines
The information required for legal purposes is minimal, and usually consists of: given name; surname; date of birth; birthplace; sex; and names of both the parents. It is preferable that information on both parents is provided but registration should not be denied if the mother cannot or will not name the father. Registrars should be authorized to complete registration with the available information to strive for universal registration. Failure to provide statistical data elements such as the weight of the child, should also not prevent birth registration.
What evidence is required for on-time birth registration?
Application plus: 1) Notice of Birth from health facility, or letter from a village chief, 2) identity document of mother and/or father, or other informant 3) if paternity is recorded, a marriage certificate, paternity acknowledgement form, or court decree on paternity, 3) document showing residence, and 4) document demonstrating citizenship (e.g., national ID card, passport)
Recommended Practice based on International Guidelines
Registrars should require proof as to the veracity of the information to be registered. Proof or evidence required for registration must be sufficiently stringent to provide assurance of the accuracy of the information without being so burdensome so burdensome as to discourage or prevent registration. Documentary evidence is always preferred. For birth registration, the most common form of documentary evidence is the notification of birth (from health sector or local leader), but if this is not available, testimony or affidavits of witnesses may be substituted.
To register a birth within the 30 day period, the informant must submit an application for birth registration and the following: 1) Notice of Birth from health facility, or letter from a village chief, 2) identity document of mother and/or father, or other informant 3) if paternity is recorded, a marriage certificate, paternity acknowledgement form, or court decree on paternity, 3) document showing residence, and 4) document demonstrating citizenship of parents (e.g., national ID card, passport).
Are there additional or alternative documents required for late or delayed birth registration?
Yes
Recommended Practice based on International Guidelines
While late and delayed reporting should be discouraged, the procedures should not be so restrictive as to prevent late and delayed reporting of events. Laws that require a court order for late or delayed registration present a significant barrier to registration. For late registration (within 1-year grace period), the provision of a notification of birth, or other evidence required for on-time registration, should be sufficient. For delayed registration (after 1 year), the law may require additional evidence such as a witness statement.
For late birth registration within the one-year grace period, the informant must provide the reason for failing to apply within 30 days. A civil registrar may not refuse the live birth registration application based on the explanation for the delay. For registration after the one-year grace period, in addition to the usual documents, the informant must provide a statement by an adult witness who knows about the live birth, made before the civil registrar.
Does the registrar (local or other level) have the authority to correct minor errors (such as data entry errors and typographical errors)? If yes, are such changes free of charge?
Local registrars can make minor corrections free of charge
Recommended Practice based on International Guidelines
The civil registration agency should have authority to correct errors such as obvious spelling, date or typographical errors.Providing the registration agency with authority to make these types of corrections relieves the applicant of having to spend time and money applying to courts. No fee should be charged for minor clerical errors.
For those communes connected to the electronic system, the civil registrar at the commune/sangkat level can correct minor errors free of charge. If the communes/sangkat is not connected to the electronic Civil Registration system, the local registrar can correct minor errors in registrations made during the current year. After the close of the year, the informant must apply at the district level because the physical paper-based records are stored at the district level after the close of the calendar year.
Does the registrar (local or other level) have the power to add omitted information (such as name of baby, in the case of late naming, and paternity information)? If yes, are such changes free of charge?
Local registrars can add omitted information for a fee
Recommended Practice based on International Guidelines
The civil registration agency should have authority to add information omitted in the original record, such as the late addition of a baby name within the time frame for late naming, or adding uncontested paternity information. Providing the registration agency with authority to make these types of amendments elieves the applicant of having to spend time and money applying to courts. No fee should be charged for adding omitted information
Under the Prakas on Electronic Civil Registration, the local registrar can add paternity information (based on voluntary acknowlegement form) if this information is added within the same calendar year as the birth. After this time, the registrar at the municipal/district/khan level may add paternity information. For communes/sangkats not connected to the electronic Civil Registration system, Sub-decree 103 states that the local registrar can add omitted information for registrations made during the current year. After the close of the year, the informant must apply at the district level, because the physical paper-based records are stored at the district level. A fee may be charged for adding the omitted information.
Is the original birth certificate provided free of charge?
Yes
Recommended Practice based on International Guidelines
Legislation should require the registrar, upon completion of registration, to issue an original birth certificate to the parents of the child free of charge. Ideally, the local registrar has the power to issue a birth certificate, as this will shorten the time frame for certificate issuance.
