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Death Registration
Indonesia
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Indonesia
Death Registration
Procedure
Procedure
Place
Where must deaths be reported?
Place of residence
Recommended Practice based on International Guidelines
The law specifying where death should be reported is important for increasing death registrations. Death should be reported with registration office in the location where the death occurred, also called the place of occurrence. To provide flexibility, registration may also be allowed in place of usual residence of decedent.
Deaths are reported to the civil registration office with jurisidction over the place of residence of the deceased.
Law Source
Where should a death that occurred in a transit vehicle be reported?
Not Applicable
Recommended Practice based on International Guidelines
If a death occurs in a moving vehicle, such as a ship, aircraft, train or car, many countries consider the place of occurrence to be the place where the body is first removed from the vehicle. Where the death occurs in international waters or airspace, some countries require that the death be registered in the country where the ship or aircraft is registered. The legislation should state the presumption for "place of death" for deaths occuring in moving vehicles, both domestically and internationally
The law does not address the question of where to register a death that occurs in a vehicle in transit.
Law Source
Time
What are the reporting time periods for death registration specified in the law?
30 days
Recommended Practice based on International Guidelines
3 days is the recommended maximum allowed time period to report deaths. Deaths in health facilities may have a shorter reporting deadlines. It is important to have uniform time periods across the country to register deaths. A late death registration occurs when a death is reported after the legally specified time period but within a grace period, usually one year after death. Delayed registration occurs after the expiry of grace period (after 1 year). Late notification should always be permitted with a valid medical certificate of death or alternative documentation that is not burdensome, such as affidavit of witness or record of burial/cremation.
Recommended Practice based on International Guidelines
It is not recommended that fee be charged for the timely registration of a death. To encourage registration, the legislation should clearly state that registration of a death within the time period prescribed by the law is free of charge.
Are there any fees or sanctions for late or delayed death registration?
Yes
Recommended Practice based on International Guidelines
Fees and sanctions for late or delayed registration discourage and disincentivize registration. If fees are applied to late or delayed registration policymakers should consider a fee-waiver for those for whom fee payment is a hardship. More effective results to increase registration rates are observed through educational programmes aimed at the public. Some countries have opted to impose a penalty for failure to register or, more precisely, refusal to register.
Article 90 of Law 23/2006 on Population Administration states that informants will be subject to a fine if they exceed the time limit for reporting vital events, including deaths. However, Presidential Regulation 96/2018, Article 73(2) requires officers to give verbal and written warnings first and impose fines in accordance with the population's ability. In practice, local governments determine whether to impose fines for late reporting and the amount of fines.
What is the minimum information required by law to register death?
Minimum information is in accordance with UN guidance and registrar has no discretion to register death without all required information
Recommended Practice based on International Guidelines
Name of deceased; place and date of birth; place and date of death; sex; unique personal identifier; cause of death information; and place of burial or cremation.
Informants must complete Form F-2.01 when reporting a death. In Form F-2.01, the required information about the deceased includes name, national identity number (NIK), date and time of death, place of death and "cause of death". The "cause of death" datafield contains six (6) options - ordinary/old, disease outbreak, accident, crime, suicide, other - and therefore is actually requesing manner of death.
What evidence or documents are required to register death?
Notice of death
Recommended Practice based on International Guidelines
Countries should ideally require an accurate, detailed and medically certified cause of death to register a death. However, failure to ascertain cause of death should not prevent death registration. When medical cause of death certificate is unavailable, evidence of fact of death should be sufficient to register death. Evidence of fact of death could be a notification of death or other similar document, a Medical Certificate of Cause of Death, Witness Statement or other similar evidence.
A death confirmation letter is required to register a death. The death confirmation letter is completed by a physician (for deaths in health facilities), or the head of a village (for community deaths).
Are there additional or alternative documents required for late or delayed death registration?
No
Recommended Practice based on International Guidelines
Late registration can be permitted with notice of death or medical certificate of cause of death. If such a notice or certificate is not available, the law may stipulate what alternative documentary evidence of fact of death may be accepted, such as affidavit from witness or record of burial or cremation. Notification delayed by more than one year may require recourse to judicial procedures and decisions. However, to increase death registration rates, consideration should be given to creating a non-judicial procedure for delayed death notification, with the provision of adequate documentation proving the fact of death.
Can the death registration record be amended by the registrar in medicolegal cases, after the inquiry has concluded?
Recommended Practice based on International Guidelines
There may be need to amend a death registration record after conclusion of medicolegal inquiry that reveals cause of death or a person's identity. Adjudication in courts may also result in change of manner of death. The civil registrar should have the authority to amend this information with submission of medical certificate of cause of death or court order.
